Cooperative Agreement Numbers
Cooperative Agreement Number
Case Western Reserve University
3 U48 DP005030-01S5
Oregon Health & Science University
3 U48 DP005006-01S3
University of Iowa
3 U48 DP005021-01S4
University of Kentucky
3 U48 DP005014-01S2
University of Pennsylvania
3 U48 DP005053-01S1
University of S. Carolina- Columbia
3 U48 DP005000-01S2
University of Washington -Seattle
3 U48 DP005013-01S1A3
3 U48 DP005017-01S8
3 U48 DP005017-01S8
Adobe Connect / Google Drive
Adobe Connect Meeting Instructions
CPCRN members are encouraged to use Adobe Connect to facilitate more rich meetings; it goes beyond the typical conference call to facilitate easy webinars, document sharing, screen sharing, webcam sharing, and more. It allows you to be face to face with your collaborators and work on documents together, diminishing the miles between us all.
To schedule or cancel an Adobe Connect call, please contact Becky Lee. Becky will confirm the details of the call. A phone line will be assigned for the call, and the call will be added to the CPCRN calendar. Participant codes may change from meeting to meeting so refer all participants to the CPCRN calendar for the most up-to-date information. Since Adobe Connect calls require a coordinating center host, please schedule calls a minimum of one week in advance to ensure that a host is available. Please forward documents in PDF format, web links, and other items to be shared during the meeting to Becky at least one day before the scheduled meeting so that the items can be uploaded to the Adobe Connect meeting room.
If you are leading an upcoming CPCRN meeting or conference call and would like to learn more about Adobe Connect’s capabilities, read more about it’s features here and see some frequently asked questions here. You can also contact Becky Lee or Rebecca Williams to find out more about specifically how hosting a meeting works with CPCRN and how to get one scheduled.
If you are attending an Adobe Connect meeting, read on:
Please plan on connecting to this meeting from your computer using Adobe Connect to facilitate collaboration. You needn’t have a webcam to join this meeting, but it is recommended.
We strongly encourage you to get a webcam if you don’t already have one. There are many quality webcams on the market in a wide range of prices; to make it easy for you, we have picked two well reviewed webcams to recommend. Both are compatible with both PCs and Macs, have built in microphones, and HD video. The budget option is approximately $25 for a 720p webcam, the other is approximately $75 for a 1080p webcam. Either is a fine choice, or you can use one already installed with your computer or any other model of your choice.
If you will be away from your computer, you can connect to the meeting via the Adobe Connect Mobile App to participate fully in the meeting, or simply connect to the audio of the meeting by phone.
The ideal way to connect to this meeting is: via computer for the visual aspect of the meeting, and via phone for audio.
Please test out your connection well in advance of the meeting, and connect to the meeting 5 minutes early to minimize the time spent during the meeting getting everyone connected.
If you will be unable to connect to the call via computer at all, you can still participate in the call via telephone – but please try to be at you computer if possible to facilitate visual aids and document sharing.
Brief connection details are included for your quick reference here, and see below for more detailed instructions.
The Adobe Connect Meeting Room: https://cpcrn.adobeconnect.com/groupname/ where “groupname” is replaced by your group’s brief name or acronym, e.g. “fqhc”. This link should be included with your meeting invitation email and on the CPCRN Calendar. Once you connect, it will prompt the connection to the meeting Audio and give you options for using your computer or phone to do so.
Audio conference line for people connecting via phone only (if you’re visiting the link above, it will prompt your phone audio connection, see details below), please use the phone number and participant code listed on the CPCRN calendar.
Please, when you are connected to the meeting, mute your phone and computer audio unless you are speaking to minimize disruptive background noise.
Here is what you need to know to connect to the meeting:
The video conference uses Adobe Connect Pro, which runs via components already included in most web browsers. It should not require any software installation. However, it operates even better and uses less bandwidth to display webcams if you add a browser add-in for optimal performance. Please visit https://cpcrn.adobeconnect.com/common/help/en/support/meeting_test.htm to test your connection in advance of the meeting. If an add-in is recommended, the test will alert you and you can install it with just a click. Also bear in mind that without the add-in, some people may experience choppiness or brief disconnections from audio or video of the meeting – if you do, please install the add-in. If your IT department has limited your ability to install software on your computer, you may need an IT admin to install the add-in for you.
You can enter the meeting room at any time here: https://cpcrn.adobeconnect.com/groupname/ (where “groupname” is replaced by your group’s brief name or acronym, e.g. “fqhc”)
You will not need a special login, just type your name and enter as a guest. You can literally connect to it at any time (even right now!) and you will see the ‘meeting room’ with zones laid out for displaying of shared files and a chat area and so on – but there will be no content until a host is in the room with you.
Wait for the web meeting to connect your audio – it will give you the option of doing audio via your computer (requires a microphone), dialing the conference line (it will give you a phone number and participant code). Please allow the meeting to connect your audio in this way rather than calling in separately using the phone details above. If you call in separately, you may be listed twice in the participant list and/or your video feed may not be highlighted when you’re talking.
We recommend connecting to the audio via phone if possible, the sound quality should be better than audio via your computer.
Once your audio is connected, if you are using the phone for audio, please mute your computer speakers or you will get echoes and feedback. And regardless of how you’re connected to audio, please mute your speakers/phone when you are not speaking to minimize audio disturbances on the call. If you are connecting via mobile phone, please set all sounds/notifications/ringtones on your phone to mute, not just vibrate – otherwise the vibration of your phone when you receive unrelated message notifications may be heard by everyone on the call, disrupting presentations.
Connecting without a computer
If you will not be near a computer for the meeting, you can connect via phone-only using the phone number and participant code listed for the meeting on the CPCRN calendar.
During the meeting
You can easily turn on and off your speakers or your microphone with the icons at the top of the screen. And if you click on the icon that looks like a person with their hand raised, you can indicate you want to speak with a raised hand, you can agree/disagree, you can set your status to “stepped away”, and you can also give feedback to the speakers, like speak louder/softer, and speed up/slow down.
You can also use the chat pod to type messages to be seen by the entire group, or you can send private messages directly to the host. Please keep in mind that private messages appear hidden in another tab and the user may not see the notification for them right away.
For more help with Adobe Connect For your reference, you can find How To help topics for Adobe Connect meeting participants at the link below, and you can click on the topics below to go directly to specific pages: http://help.adobe.com/en_US/connect/9.0/using/WSDCDDDC03-616B-4e0f-950B-083B4FD01260.html
Please test out your settings prior to the call so that we don’t spend the first 20 minutes of the call getting everybody connected. And don’t hesitate to get in touch if you have any questions or problems.
Note: Project Directors should confirm that a Gmail address has not been added to the CPCRN directory.
Access to Workgroups’ collaboration folders on Google Drive is determined by your CPCRN.org Directory entry. You will have access to any workgroups (and their associated Drive collaboration folders) that are checked in your CPCRN directory entry. If you want to be added to a workgroup, contact your Network Center’s Project Director or the Coordinating Center.
When you first subscribe to a workgroup, you will receive an invitation to that workgroup’s Google Drive folder. If you click on the link in the email invitation and it says you don’t have access to the folder, what is probably going on is that you are subscribed to the Drive folders with your work email address. However, if you use any other Google services on your computer, when you go to Drive (even if you click on the invitation link you receive at your work email), Drive will say you do not have access to that folder, because you don’t have access with your Gmail address, to which Drive is logged in by default.
So, there are two options:
1. You can create a Google Drive account associated with your work address (by going to drive.google.com and selecting the signup option). If you do this, you’ll have to log out of your default Google account and in with your work address every time you want to access CPCRN Drive files. Most people find the logging in/out of different accounts multiple times a day cumbersome, so they choose option 2 below.
2. Add your default Gmail address to your CPCRN Directory entry. You need to ask the Project Director at your site, or the Coordinating Center to do this. It will never be displayed publicly in the directory, but it will automatically change all of your Drive subscriptions to your Gmail address. Any new Drive Invitations (like when you’re added to a workgroup) will be sent to your Gmail address, and you can click on them to go directly to a folder, or you can just go to Drive and the folders should be there (click on “Shared with me” on the left navigation if you don’t see the folders right away). We have created Google Drive folders for all CPCRN4 workgroups. Please contact the Coordinating Center if you have need for additional Drive folders.
Depending on how your account is set up, you should be able to see your subscribed Drive folders by going to Drive.Google.com, and clicking on “Shared with me” in the left hand navigation). You can also click on the link in the invitation you were emailed to be sent directly to the folder. If you click the “Add to Drive” button at the upper right, the folder will thereafter be listed under “My Drive” in Google Drive.
Workgroups use Drive to share and collaborate on files. Meeting minutes should be stored in the Meeting Minutes sub-folder in each workgroup’s Drive folder. If your group has recorded Adobe Connect meetings, there will be a document in the Drive folder with links to stream those recordings.
CPCRN Workgroup Progress Reporting Template
Please use this template for all CPCRN Workgroup progress reports. Yearly reports are due on December 15th for the previous grant year (e.g. 9/30/19-9/29/20)
CPCRN Workgroup Formation Concept Paper Template
In order to present a new workgroup idea to the Steering Committee, networks members should develop a 1-page concept paper and submit it to the Coordinating Center for dissemination throughout the network.
CPCRN Report Cover
If you need to create a report or training manual cover, use this PowerPoint template, which will allow you to edit the title and other text for your report cover (it also includes proper attributions for CPCRN and the PRC program). If you need to put it into a Word document, export the finished slide to .JPG format. Be sure to insert your grant number in the PRC attribution text on the slide.
CPCRN Presentation Template
Are you a CPCRN member giving an upcoming presentation? Use this PowerPoint template as the basis for your presentation. It was updated in 2019, and has proper attributions for CPCRN and the PRC program. Be sure to insert your grant number in the PRC attribution text on the title slide.
CPCRN Data Brief Template
Please use this template for all CPCRN Workgroup progress reports, due each year (for periods ending on 3/29 and 9/29) on 6/15 and 12/15.
Notable Publications of Use to CPCRN Members
Impact of the Cancer Prevention and Control Research Network: Accelerating the Translation of Research Into Practice
Ribisl KM, Fernandez ME, Friedman DB, et al. Impact of the Cancer Prevention and Control Research Network: Accelerating the Translation of Research Into Practice. Am J Prev Med. 2017;52(3 Suppl 3):S233–S240. doi:10.1016/j.amepre.2016.08.026
The Cancer Prevention and Control Research Network: An Interactive Systems Approach to Advancing Cancer Control Implementation Research and Practice
Fernández ME, Melvin CL, Leeman J, et al. The cancer prevention and control research network: An interactive systems approach to advancing cancer control implementation research and practice. Cancer Epidemiol Biomarkers Prev. 2014;23(11):2512–2521. doi:10.1158/1055-9965.EPI-14-0097
Partnership synergy: a practical framework for studying and strengthening the collaborative advantage
Lasker RD, Weiss ES, Miller R. Milbank Quarterly. 2001;79(2):179-205, III-IV.
Harris JR, Brown PK, Coughlin S, Fernandez ME, Hebert JR, Kerner J, et al. Prev Chronic Dis [serial online] 2005 Jan [date cited]. Available from: URL: http://www.cdc.gov/pcd/issues/2005/jan/04_0059.htm.
Mullen PD, Ramirez G. Annual Review of Public Health. 2006;27:81-102. (Reprinted, with permission, from the Annual Review of Public Health, Volume 27 (c)2006 by Annual Reviews www.annualreviews.org)
CPCRN Overview Presentation
Download this PowerPoint presentation for an overview of the Cancer Prevention and Control Research Network and its impact as of April 2019.
This document will be used to guide the network going forward and to reflect on past network updates. (updated March 2018).
Policies and Procedures
CPCRN Guidelines for Collaboration
CPCRN workgroups and individual members adopt these guidelines for collaboration to (1) ensure consistency and continuity in participation; (2) facilitate shared ownership of workgroup products; (3) ensure fairness in workgroup members’ contributions and recognition for those contributions; and (4) facilitate timely progress toward workgroup goals.
CPCRN Policies & Procedures
This document explains the CPCRN’s policies and procedures.
Affiliate Member Application Form
If you are interested in becoming an Affiliate member of CPCRN, please read the complete Affiliate Policy in the CPCRN Policies and Procedures to determine your eligibility.
This is abstracted from the complete Policies and Procedures Document.